Project management software – comprehensive software that includes applications for task planning, scheduling, price control and budget management, resource allocation, collaboration, communication, quick management, documentation and administration of a system that is used together to manage large projects . Reference: The Four Stages of Project Management. HBR
Project Management Software Tasks
One of the most common features is the ability to plan events and manage tasks. Requirements may vary depending on how the tool is used. Reference: Aproaches of Estimation in project management, wikipedia-lab.org The most common are:
planning of various events depending on each other;
identification of the major components of the project (milestones of the project) and their decomposition, by means of which a work decomposition structure is created, also called a work break-down structure (WBS);
planning staff work schedules and assigning resources to specific tasks;
calculation of the time required to solve each of the problems;
sorting tasks depending on the timing of their completion;
presentation of the project work schedule in the form of a Gantt chart;
Manage multiple projects at once.
Data management and reporting
Project management software provides a large amount of required information, such as:
a task list for employees and resource allocation information;
overview of information on the timing of tasks;
early warnings of potential risks associated with the project; Reference: Project Risk managment, BVOP.org
information on the progress of the project, indicators and their forecasting.
Project Team Communications Management
Discussion and coordination of project work issues
Fixing project problems and change requests, processing them
Project risk management and proactive management
Providing access to information about the project in the form of a live feed of events
Types of Project Management Software
Desktop project management software
The software is on the desktop of each user. This provides the most flexible interface. Such applications usually allow you to save information in a file, which can later be shared with other users or the data is stored in a central database.
Web-based project management software
The software is a web application accessed through a browser.
Pros and cons:
Access can be made from any computer, installation of additional applications is not required
Easy access control
Only one program that is installed on a central server
Lower speed than conventional applications
Problems with access to the server or its failure lead to complete inaccessibility of information
Commonly used to manage home projects. As a rule, these are single-user systems with a simple interface.
Single-user systems can be used as personal or even for managing small companies.
Designed to coordinate the actions of several tens or hundreds of users. Usually built on client-server technology